Wilmington-Clinton County Chamber of Commerce

Executive Administrative Assistant

Job Title:  Executive Administrative Assistant

 

Job Description: Perform support functions for senior level executives, assisting them in all areas of their responsibilities, exercising integrity, discretion, and confidentiality in an independent setting.

 

Duties: 

  • Successfully interface with executive-level customers and partners worldwide in a positive and professional manner.
  • Schedule and coordinate executive-level worldwide travel including air and ground transportation, catering, and lodging.
  • Review and organize all incoming mail for review.
  • Create highly professional presentations, spreadsheets, and documents using Power Point, Excel, Word, Teams, and other technology as appropriate.
  • Organize expense reports for the Chairman and President.
  • Responsible for national trade show preparations, corporate activities and events, group meetings and celebrations. (Zoom, WebEx, TEAMS set up/ set up meeting rooms: tables, chairs, layout/ order lunches & work with caterers)
  • Responsible for the oversight of the Customer Experience Center which includes the calendar of usage, setting up for events, cleanliness of equipment and linens, and oversight of the facility kitchen.
  • Maintain the distribution of Christmas cards to customers for Chairman and President. 
  • Provide organizational and administrative support to other departments.
  • Electronically archive all agreements and contracts.
  • Process all requests for insurance certificates and maintain electronic database of all certificates.
  • Maintain the calendar for all VIP visits, Corporate Events, and milestones.
  • Perform other duties as assigned, required, and directed.

 

Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Capable of constructing meaningful and professional correspondence;
  • Aptitude in language usage, spelling, etc;
  • Must have the social abilities to handle top level executives in both business and social settings.
  • Minimum of an Associate Degree and 5 years related experience and/or training; or equivalent combination of education and experience.  
  • Expertise in Word, Excel, Outlook, Teams, Visio and PowerPoint. 
  • Familiarity with AS400 MAPICS and Microsoft Project helpful.

 

Business Name: Ferno-Washington, Inc.

 

Business Address: 70 Weil Way, Wilmington

Contact Name: Eric Salyers

Contact Email: esalyers@ferno.com