Accounts Payable Technician

Title:
Accounts Payable Technician – reports directly to Accounting Manager.
 
Department:
Accounting
 
Position Summary:
Responsible for processing approximately $3-5 million per month to pay vendors, company bills, and associate expense checks.  Prepares monthly journal entries to record liabilities in the proper period.  Tracks Ohio Sales and Use tax, prepares spreadsheet analysis of taxes owed, and prepares Use Tax Return quarterly, ensuring timely filing.  Prepares and files 1099’s, 1098’s, and 1096’s at year-end. Performs Check Reconciliation for AP account.
 
Scope of Responsibility:
Assures all Vendor and Company bills are paid timely, protecting the company’s credit ratings while maximizing cash flow. Interfaces with vendors and company associates to solve invoicing, receiving, and payment problems.  Reconciles General Ledger accounts as they pertain to AP.  Balances AP Journal to General Ledger monthly, analyzing and correcting any discrepancies.  Prepares journal entries to properly accrue liabilities and follows up to ensure items post correctly.  Performs analysis of accounts as needed to track expenditures and report in detail to top management. 
 
Essential Duties & Responsibilities:

17. Daily Management:

• Data entry of all invoices and bills to be paid and employee expense reports
• Record account codes and reference numbers on all invoices for audit trail
• Open and stamp the majority of the mail as it comes in
• Tracking down all paperwork and packing slips to match with invoices to be paid
• Filing of all paperwork
• Enter and track sales and use tax to collect and pay
• Collect any sales taxes due back to Ahresty Wilmington Corporation
• Pay once a week, all invoices and bills due (Approximately $1-$1.5 million per week)
• Reconciliation of Ahresty Wilmington Corporation credit cards
• Reconciliation of Ahresty Wilmington Corporation’s bank account for Accounts Payable
• Month end reports to close each period for financial purposes
• Assist other departments with questions about vendor histories and locate invoices
• Perform various tasks as asked by manager and supervisor
• Journal entries at end of month
• Help other associates do various tasks when they need help
• Responsible for the reputation of how the company pays
• Balance AP Aging report to General Ledger
• Clear any and all old issues out of the aging report
• Analyze monthly financial issues
• Communicate with many different vendors on a professional level
• Performs similar or related duties as assigned

17. Improvement Activities:

• Applies Deming principles and other root cause analysis tools when analyzing problems within the associates department and makes appropriate recommendations for improvements.
• May participate in a Quality Circle improvement team when possible.
• Performs other related functions as assigned.

17. High School Diploma
17. Preferably 2 years experience in accounting department
17. Familiarity with accounting principles
17. Must be able to use 10 key calculator
17. Good written and verbal communications skills; good organizational skills; good problem solving skills with experience in the use of analytical tools
17. Strong knowledge and use of Excel and Work, Internet and email
17. Prefer college accounting courses
17. Ability to work in high pressured situations
17. Willingness to train and learn