Administrative Assistant

Administrative Assistant Job Details
Schedule: Full-Time; schedule may vary based on operational needs
Overtime: May be required based on business demands
Pay Rate: Based on experience
Location: Wilmington, OH
 
Administrative Assistant Requirements/Qualifications
High school diploma or equivalent required; associate degree preferred
1–3 years of administrative experience required
Experience in fleet, maintenance, aviation support, or related industries preferred
Proficiency with Microsoft Excel, Word, and Outlook
Experience with maintenance management systems preferred
Strong organizational and time management skills
Ability to multitask and prioritize in a fast-paced environment
Excellent communication and interpersonal skills
Strong attention to detail and record-keeping abilities
Reliable attendance and stable work history required

About the Administrative Assistant Role
As a Administrative Assistant, your responsibilities will include:
Maintaining equipment maintenance records, service histories, and work order documentation
Creating, tracking, and closing work orders in a timely manner
Assisting with scheduling preventative maintenance and equipment repairs
Coordinating with technicians and supervisors to ensure accurate completion of maintenance records
Tracking equipment status, availability, and out-of-service units
Preparing reports related to equipment performance, maintenance activities, and downtime trends
Managing parts orders, inventory tracking, and vendor communications
Organizing and maintaining digital and physical filing systems
Assisting with billing, invoicing, and data entry activities
Communicating equipment updates to internal departments and customers
Supporting compliance with company policies, safety standards, and regulatory requirements

Why Work With Our Client
Opportunity to work in the aviation support industry
Professional office environment within an active maintenance operation
Variety of administrative and operational responsibilities
Team-oriented workplace with strong collaboration between departments
Stable full-time employment opportunity
Opportunities for professional growth and advancement

1–3 years of administrative experience required
Experience in fleet, maintenance, aviation support, or related industries preferred
Proficiency with Microsoft Excel, Word, and Outlook
Experience with maintenance management systems preferred